Retail HVAC Office Administrator

About This Role

We’re seeking a highly organized and detail-oriented professional to support daily HVAC office operations through administrative task management and departmental coordination.

Key Responsibilities

• Oversee daily office operations for retail store functions
• Manage inventory, purchase orders, and shipment tracking
• Handle customer inquiries and resolve issues
• Process payroll, manage employee scheduling, and track timekeeping
• Maintain sales reports, financial records, and store documentation
• Assist with new employee onboarding, training, and paperwork
• Coordinate store meetings, vendor communication, and correspondence
• Enforce policy and regulatory compliance
• Support marketing efforts including promotions and social media
• Provide administrative support to store leadership

Requirements

• High school diploma or equivalent minimum
• Office administration, retail management, or customer service experience preferred
• Microsoft Office proficiency (Word, Excel, Outlook) and POS systems knowledge
• Strong written and verbal communication abilities
• Bilingual in English and Spanish is a plus
• Organizational, problem-solving, and time-management skills
• Multitasking capability in fast-paced environments
• Retail operations and inventory management knowledge preferred

Benefits

• Competitive salary and benefits package
• Professional development and career growth opportunities
• Dynamic, supportive work environment